Procurement

IFS ERP treats procurement as far more than classic order management; with a strategic sourcing approach it manages the entire process end to end, from requisition to supplier. Purchase requisitions, RFQs, orders, goods receipt and invoice matching flow through a single, approval-controlled process.

Standard Material Purchasing

For stocked materials, purchase requisitions generated from MRP proposals or entered manually are converted into orders automatically. Delivery confirmations, partial receipts and invoice matching steps are also tracked seamlessly on the same order record.

Requisition - quotation - order - receipt - invoice flow

Approval hierarchies and authorization matrices

Automatic application of price lists and supplier agreements

Service Purchasing

Consulting, subcontracting, maintenance and similar service purchases are also managed in IFS on a quantity and value basis; progress payments and acceptance steps are tracked in the system. Service spend is thereby budgeted and reported with the same discipline as material purchases.

Dedicated purchasing flows for service lines

Progress payment and partial acceptance management

Service cost tracking by cost center and project

Project-Based Purchasing

In project manufacturing companies, purchase orders are linked directly to project activities; procured materials are segregated as project inventory and costs are booked to the project. Which material was ordered for which project activity, and when it will be received, is visible on a single screen.

Orders and deliveries tied to project activities

Project inventory segregation and reservation

Comparison of purchase commitments against the project budget

On-Demand Purchasing (Replenishment)

For materials managed by order point or consumption, the system automatically creates a purchase proposal when stock falls below the critical threshold — routine procurement runs without manual intervention. Planners focus only on exceptions; the manual workload of ordering routine items disappears.

Supplier Performance and Contract Management

Suppliers are scored on delivery reliability, quality and price. Frame agreements, price agreements and validity periods are defined in the system and applied automatically to orders.

Supplier scorecards based on on-time delivery and quality

Frame agreement and price agreement management

Approved supplier lists and alternative supplier definitions

Configuration-Driven and Proposal-Based Purchasing

Integrated with DOP (Dynamic Order Processing), procurement automatically sources the components of order-specific configured products. Supplier schedules and MRP order proposals additionally support periodic, high-volume purchasing scenarios.

Order-specific component sourcing through DOP

Periodic delivery plans based on supplier schedules

One-step conversion of MRP proposals into purchase orders

Key IFS Capabilities

These are the IFS Cloud capabilities we implement most often in procurement projects:

Purchase Requisition flow: Controlled conversion of requisitions into orders through approval hierarchies

RFQ (Request for Quotation): Collecting and comparing quotations and transferring the winning bid into an order in one step

Supplier Agreement management: Automatic application of frame agreements, price lists and validity periods to orders

Supplier Schedules: Periodic schedules and EDI-based data exchange for high-volume supply

Invoice matching: Financial control through three-way matching of order, receipt and invoice

Supplier scorecards: Automatic scoring of delivery, quality and price performance from system data

Processes It Works With

Procurement is fed by the MRP proposals planning generates; placed orders flow into warehouse stock at goods receipt, into quality through incoming inspection, and into finance through invoice matching. Because every step happens on the same data model, a single unbroken trail runs from order placement to payment.

With WiseApp, procurement becomes a measurable discipline on IFS: controlled flows, lower sourcing costs, stronger supplier relationships.

Let's walk through your processes around Procurement and see the value IFS ERP creates for your business — live.

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