Maintenance
The IFS ERP maintenance module gives companies powerful digital control to keep machines, facilities, production lines and equipment running without interruption. All maintenance strategies converge on one platform: from preventive plans to predictive scenarios, and from fault reports to spare parts procurement, the entire process becomes traceable.
Preventive (Time-Based) Maintenance
Based on calendar intervals, the system automatically generates work orders, assigns maintenance tasks to the right personnel and starts approval workflows. Because resources, materials and durations can be planned in advance, the impact of maintenance on production is minimized.
Predictive and Condition-Based Maintenance
IFS supports predictive maintenance strategies using real-time data from machines or measurement results that exceed defined thresholds — enabling intervention before a failure occurs. Because measurement values accumulate on the equipment record, the trend leading up to a threshold breach can be analyzed as well.
Reactive Maintenance and Fault Report Management
Fault reports are raised in the system, prioritized and converted into work orders. Root causes and resolution times are reported, making recurring problems visible.
Maintenance Task Planning and Resource Management
Tasks are assigned considering technician skills, shifts and workloads. With mobile maintenance apps, technicians update work orders in real time on site and record parts usage and labor hours directly in the system.
Asset Records, Maintenance History and Lifecycle Tracking
All equipment is defined in a hierarchical asset structure; each asset's maintenance history, cost and performance are tracked across its lifecycle, supporting data-driven renewal and investment decisions.
Inventory and Spare Parts Integration
Maintenance work orders operate in integration with inventory and purchasing; safety stocks are defined for critical spare parts, and depleted parts automatically enter the procurement process. This systematically ensures that the parts a technician needs are ready in the warehouse when the job starts.
Key IFS Capabilities
These are the IFS Cloud capabilities we configure most often in maintenance projects:
Processes It Works With
Maintenance coordinates downtime windows with the production plan; spare part requirements automatically trigger warehouse and purchasing processes, and actual labor and material costs are posted to finance per asset. Thanks to the single data model, every decision maintenance takes is instantly visible to production and procurement.
With WiseApp, maintenance stops being a reactive cost item and becomes a planned discipline that raises equipment availability.
Let's walk through your processes around Maintenance and see the value IFS ERP creates for your business — live.